![]() ![]() If the purpose is counter to what attendees expected, that can be discovered and rectified prior to everyone gathering in a room and discovering they all had different ideas and possibly competing agendas for their time together. However, making that purpose explicit and clear sets expectations and better prepares attendees. Purpose: Every meeting is generally scheduled with a purpose in mind.PROPERstands for Purpose, Roles / resources, Outcomes, Plan, Executive summary, and Review / prep items. I use the term working session instead of meeting, because I believe it emphasizes accomplishment instead of simply conversation.īefore you schedule something, follow this handy workflow from Harvard Business Review to see if you really need a “meeting” in the first place. ![]() For my purposes, these recommendations should apply to any scheduled block of time that has more than two (2) people and that lasts for greater than thirty (30) minutes. ![]() While I cannot necessarily solve the need to be in multiple meetings or working sessions back-to-back on a day, I have a proposal to make those meetings I do attend even better: PROPER Working Sessions.Ī PROPER Working Session has several key ingredients, all of which I believe are required to make the most effective use of time scheduled with a group. Some days I feel like my real job title should be “professional meeting attendee” – I shuffle between meetings for a majority of the day and come away with more action items and new emails than I have time to actually process. ![]()
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